Have you noticed that your name is different on your Aadhaar card, SSLC certificate, voter ID or other official documents? Such differences can sometimes create difficulties when applying for government services, education, jobs and other official requirements. In these situations, a One and the Same Certificate can help establish that different names mentioned in your documents belong to the same person.
The Government of Kerala provides this certificate through its Revenue Department services. Applicants can use the Kerala e-District portal or approach an Akshaya Centre for assistance. The application process is straightforward when you have the required documents ready. Here is a complete guide explaining what the certificate means, who needs it, which documents are required and how to apply.
What Is a One and the Same Certificate?
A One and the Same Certificate is an official document that confirms that two or more different names mentioned in various records refer to the same individual. It is useful when a person’s name appears differently across educational certificates, identity documents or other official records.
For example, your Aadhaar card may show the name “Ilyas M”, while your SSLC certificate contains “Ilyas Muhammed”. Similarly, your voter ID may display another variation. If these names belong to the same person, this certificate can help establish their identity. The certificate is issued through the concerned Revenue authorities in Kerala. It is important to understand that this certificate does not automatically change your name in existing documents.
Why Is This Certificate Required?
Name differences can create verification problems during several important activities. Therefore, applicants may need a One and the Same Certificate to support their identity.
- Educational certificate verification.
- Government job applications.
- Passport and other official documentation requirements.
- Banking and financial documentation.
- Property-related documentation.
- Applications for government schemes.
- Verification of different names in old and new records.
The accepting department decides whether this certificate is sufficient for its particular purpose. Always check the requirements before applying.
Who Can Apply for a One and the Same Certificate?
A person whose name appears differently in two or more documents may apply for this certificate, provided the variations genuinely refer to the same individual. For instance, differences may involve initials, expanded names, spelling variations or the order of names. Applicants should provide accurate details and supporting evidence. A certificate should not be used to conceal a legally changed name or establish a false identity.
Documents Required for One and the Same Certificate
- Aadhaar Card.
- Affidavit.
- Relevant documents showing the different name variations.
- Election ID Card, if available.
- Ration Card.
- School Certificate.
Keep clear and readable copies of the documents ready before starting the application. The concerned authority may request additional evidence depending on the nature of the name difference.
How to Apply for One and the Same Certificate Online in Kerala
Follow these steps to apply through the Kerala e-District portal.
Step 1: Visit the Official e-District Website
First, open the official Kerala e-District website: https://edistrict.kerala.gov.in If you already have an account, enter your login details. New users must create an account before proceeding with certificate applications.
Step 2: Complete One Time Registration
After logging in, complete the One Time Registration process if you have not registered previously. Enter the applicant’s personal information and follow the instructions displayed on the website. After successful registration, the portal provides a registration number. Keep this number safe because it is required for further services.
Step 3: Select the Certificate Service
Open the Apply for Certificate section and check the available Revenue Certificate services. Select One and the Same Certificate if it is available for online application. Choose the correct applicant registration number before proceeding. Carefully read the instructions displayed on the application page.
Step 4: Enter Details and Upload Documents
Provide the applicant’s personal information and accurately mention the different names that need to be linked. Upload the supporting documents requested by the portal. Make sure the information matches your original records. Check every uploaded document before moving to the next stage. An affidavit may also be required as part of the application.
Step 5: Submit the Application
Review the application carefully before submitting it. Pay the applicable fee if requested by the portal and save the application reference number. You can use this number to track the application status. If the authority requests additional information, respond according to the instructions provided.
Important: Online service availability and application options may vary. If you cannot find the certificate service in your account, contact the concerned Village Office, Taluk Office or an Akshaya Centre for assistance.
How to Check Application Status and Download the Certificate
After submitting your application, visit the Kerala e-District portal and log in using your registered account. Open the application status or transaction history section and enter the relevant details. Check whether your application is pending, approved or requires further action. Once the certificate is approved and made available online, follow the portal’s instructions to download it. Keep a digital copy for future use.
Processing Time and Validity
According to the official Kerala e-District FAQ, the prescribed processing time for a One and the Same Certificate is five working days. However, the actual time may depend on document verification and the concerned authority. The e-District FAQ lists the validity of this certificate as lifelong. Nevertheless, the department or institution requesting it may have specific requirements for its acceptance.
Can You Apply Through an Akshaya Centre?
Yes. Applicants who are unfamiliar with online applications can visit a nearby Akshaya Centre. These centres provide assistance with e-District services, document uploads and application submissions.
The published Akshaya service fee information lists an ₹18 service charge, ₹7 government service charge and ₹3 per page for scanning or printing. Applicable concessions and current charges should be confirmed with the centre before applying.
Frequently Asked Questions
1. How many days does it take to get the certificate?
The official e-District FAQ specifies five working days as the processing time.
2. Is an affidavit required?
Yes, an affidavit is included in the official supporting-document list. Check the application instructions for the applicable format.
3. Can I apply without visiting a government office?
Online application facilities are available through e-District. If the service is not accessible through your account, seek assistance from an Akshaya Centre or the concerned Revenue Office.
4. Is the certificate valid for a lifetime?
The Kerala e-District FAQ lists its validity as lifelong.
5. Does this certificate change my name on Aadhaar?
No. It establishes that different names refer to the same person. It does not automatically update Aadhaar or other identity documents.
1. Documents Required section-
If you want to access your important government documents digitally, read our detailed guide on the DigiLocker App. It explains how to store and access educational certificates, identity documents and other records online.
2. Ration Card section-
A ration card can also be useful as supporting documentation. Check our guide to the Ente Ration Card App and Kerala EPOS Portal to learn how to access ration card details and related services online.
3. Government Certificates section
Kerala residents can also apply for other government certificates online. Read our step-by-step guide on How to Get Caste Certificate Online for more information.
4. Supporting Documents section
If you need to access your birth certificate, our guide to the K-Smart Birth Certificate Portal explains how to search and download birth certificates online.
ne and the Same Certificate Link
Conclusion
A One and the Same Certificate is useful for people whose names appear differently across official records. Kerala residents can use the e-District portal to access Revenue Department certificate services or get assistance through Akshaya Centres.
Before applying, collect the required documents, verify the information and follow the official instructions. Using the correct information can help avoid unnecessary delays and make the application process easier.
